Visit BenQ Education website for education solutions

What is the best wireless presentation system for screen mirroring Mac?

  • BenQ
  • 2020-07-15
How to present from anywhere in the room for safe and healthy meetings post COVID-19

Apple MacBook's have been growing steadily in the enterprise space. And Apple’s recent partnership with Deloitte that called Apple products “essential to the modern workforce” highlights that IT managers who are responsible for managing corporate meeting room resources should be aware of this trend. Screen mirroring from Mac has become extremely common in workspaces. So what is the best wireless meeting room solution for a meeting room full of executives looking to share Keynote presentations from their MacBooks?


While there are many resources available such as  “How to Select a Wireless Presentation System for Screen Mirroring?"  that can guide managers on the key decision points of different wireless solutions for screen mirroring, this paper will specifically look at common questions when evaluating the meeting room environments in a Mac-based company.

Wiireless presentation systems make it easy and fast to switch presenters in dynamic meetings such as an Agile scrum status update.
Why not use a cable for screen mirroring?

Running a long cable from the projector to the table works well only when there is only one presenter in a meeting. For meetings with multiple presenters either have to pass the cable around or take time to move to where the cable is located. Today`s dynamic meetings such as scrums make it important to quickly switch from one presenter to another without disrupting the meeting flow.  Systems for screen mirroring are able to accomplish this and are significantly less expensive and more flexible than a traditional hardwired AV switcher solution.

Many law firms are switching from traditional cable-based systems to wireless presentation systems in their meeting rooms to enable lawyers, staff, and clients to collaborate and present without having to sit next to a cable connection. While there are a number of potential products and providers to choose from, what is the most important criteria for a successful implementation?

Can visitors use it?

While your company may standardize on MacBooks as the standard presentation platform, over 70% of the notebooks sold today still use Windows. This makes it tricky for companies looking to use Mac-oriented devices such as Apple TV to wirelessly share content. In addition, many Windows-based companies have tight security restrictions on what (if any) third-party software can be installed on a notebook due to avoid risks of malware. This can pose a significant challenge for WiFi-based presentation systems that use special apps to securely present on a screen.

The simplest and best solution for visitors is to have them use a wireless transmitter or “button” to connect directly to their notebook, digital camera, or Chromebook – regardless of the operating system.

How do you connect your Mac?

In 2016, Apple announced that it would be switching to USB-C as its standard MacBook interface using Thunderbolt 3.  Since Macs tend to have longer replacement cycles than other notebooks, the chances are there are going to be a mix of old and new Macs that will need to connect to a TV or projector for screen mirroring.

The BenQ InstaShow starter kit can be ordered in both with either the new USB-C Thunderbolt 3 compatible buttons or the traditional HDMI connector to fit your organization`s needs.  Many companies add additional button kits so that each meeting room has both types of connectors enabling a simple and fast connection during the meeting without an adapter. Besides, supporting older MacBook Pro and MacBook Air notebook models, the InstaShow HDMI buttons can also be used with Windows notebooks as well as other HDMI devices such as document cameras or Blu-Ray players that might be used in the meeting room.  Each receiver can support up to 16 different buttons – essentially replacing the traditional AV switcher in a small to a medium-sized meeting room.

Fast, Easy & Worry-Free Wireless Presentation System BenQ InstaShow WDC-10 Type C

Download The Experts Guide to Buying a Business Projector

How do you keep a Keynote presentation secure?

Keeping a corporate meeting room presentation secure and confidential is an important factor in choosing a device for wireless presentation and screen mirroring.  To protect presentation and other content from unauthorized viewing or recording, the InstaShow button creates an encrypted wireless channel that can only be decoded by a single InstaShow receiver.   When a presenter presses his button to present, it takes between seven and fifteen seconds to create an encrypted channel to the receiver, and when it is safe to transmit, the button ring turns green – indicating that there is a safe and secure connection. 

Is it easy to set up?

Because each InstaShow receiver creates its own separate and private wireless network to manage the presentations, the unit can be installed in just minutes with little to no support needed by the IT staff. This was recently validated by the publication My Tech Decisions, as well as other IT managers, who installed a unit in less than two minutes into their staff conference room with no IT support.  

One advantage of the InstaShow is that the unit does not need to be connected to the corporate network in order to function.   For remote management, each InstaShow has a LAN port that can be used to manage settings and troubleshoot remotely by the IT staff if so desired.

What Mac users will like about InstaShow?

Award-Winning Design

InstaShow was designed from the ground up to be able to be used with MacBooks and shares many of the design elements such as rounded corners, high-quality materials, and clean lines that fit in with any modern conference room or huddle space.

The InstaShow has won more design awards than any wireless presentation system, including the IF Design Award, Good Design Award.

Easy to Use

Using an InstaShow is as easy as plugging in a button to your Mac and pressing a button to present. There is no software to load, no network login, and no special codes to enter. Its sole purpose is to make you and your content look good.

InstaShow is Fast

The InstaShow has a special video mode that enables you to play iMovie and other video content without dropping frames or choppy audio and keeps your audience focused on your message.