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Knowledge Center

What is the Best Wireless HDMI Technology for Collaboration?

BenQ North America

Wireless HDMI systems can eliminate the hassles of drilling holes into tables and concrete, laying expensive fire-rated cables into walls, and buying expensive AV switchers and control panels. With over 40 different brands to choose from, how do you know which one will create an effective collaboration solution in your meeting room?

Prices for wireless HDMI presentation systems can range from $200 to $4,000 per room. Here are the elements of what makes a great wireless HDMI system for your meeting room or collaboration space.

Easy Setup

Setting up a wireless HDMI presentation system can range from a few minutes to plug in the hardware to having your IT department spend hours properly configuring the corporate network to accommodate the demands of a Wi-Fi network-based presentation system.

Easy to Use

Since the cost of a mid-level manager meeting can exceed $20 per minute every second matters for an efficient meeting. Button-based systems that connect to your computer are easy to use compared to other systems that require you to install and run software, connect to a network, and then select a display. Employees and visitors will also appreciate an intuitive system where no special training is needed.

Multi-User Collaboration

The best wireless HDMI collaboration systems enable you to have multiple presenters that can share or switch the screen at a single tap. With multiple buttons, you can keep your meeting momentum going in the right direction. Look for a system that has at least two buttons to enable effective collaboration.

Content Security

While no one worries about hacking a cable, security is a key feature to look for a wireless HDMI system. Imagine having a confidential salary review presentation being wirelessly viewed and recorded by a disgruntled employee. To avoid this – look for a system that encrypts all the wireless HDMI transmissions. The best systems use a 128-bit encryption system with enterprise-grade security keys.

Network Security

While some systems depend on the corporate network instead of a button, the best wireless HDMI technology enables the system to operate independently of the network without the risk of a hacker “bridging” to the main network from a wireless HDMI receiver. Here is an example of how cybersecurity experts evaluate and configure the security settings of a wireless HDMI system on a corporate network.

Device Flexibility

Many wireless HDMI systems require you to install proprietary software on your device, which limits them to popular platforms such as Windows and Mac OS. The best wireless HDMI systems, such as the BenQ InstaShow, are ideal for BYOD device support, enabling them to connect dozens of different types of devices such as Chromebooks, Blu-Ray players, and even development boards, like a Raspberry Pi, to the wireless system.

How Much Do I Need to Spend Per Room?

While there are a lot of low-cost wireless HDMI systems available, according to Futuresource, the least expensive systems represent only 15% of the models purchased by companies in North America. The most popular models cost between $999 - $1,999 per room that have features IT managers want for effective multi-user collaboration with enterprise-grade security.

For example, the BenQ InstaShow WDC-10 is priced at $999 for the starter kit with two buttons, 128-bit content and network security, and an award-winning tabletop button holder. This system is ideal for small to mid-sized meeting rooms and can support up to 16 different presenters. The InstaShow S, priced at $1,499, adds additional features such as 4K resolution and the ability to show four presenters on the screen at the same time. Because it does not require proprietary software, there is no need for expensive subscription services that can drive up your total cost of ownership. over time.

Bottom Line

The InstaShow is an “app-free” system designed for BYOD collaboration and will work with nearly any computer, notebook, Chromebook, or media player that outputs using HDMI. Simply connect the button to your device, and start presenting in seconds. Buttons are available with USB-C connections that support ThunderBolt 3 devices, as well as traditional HDMI connector that plugs in as easy as a cable. Large companies such as Toyota and Century 21 have been relying on InstaShow to drive effective visual collaboration and keep their meetings running on time.

If you are looking for a wireless HDMI system to get rid of your messy HDMI cables – check out the BenQ InstaShow to see if it is right for you. To learn more, click here.