Using laptops for video calls should suffice for one-on-one meetings, but for hybrid setups that require larger groups to discuss matters in more detail, a meeting room display paired with a quality mic and webcam would be a better option. A large format display ensures that there is enough room to show both the presenter’s screen and those in attendance. Being able to see the nuances of attendees’ reactions allows the presenter to better gauge how the discussion is being received.
In hybrid working setups, where office-based teams work with several remote and home-based members, it’s crucial to hold regular sync ups via video conferencing. These meetings serve two purposes: First, they keep everyone on the same page. Weekly sync ups are an easy and direct way to report project progress and identify bottlenecks so that team members can collectively come up with workarounds. Second, they allow remote members to feel less detached by giving them opportunities to socialize with the rest of their office-based peers.
The advantage of holding remote training sessions via video calls is straightforward. It extends the reach of the teaching sessions beyond the standard corporate training room. The limit of one trainer per room no longer applies. One trainer can hold lectures involving several employees located across different satellite offices. Trainers can even pull up a cloud whiteboard so that those joining remotely can follow the lesson on a large format display. On the flipside, companies can also gather their employees in one large meeting room and invite several teachers to facilitate sessions remotely from wherever they are. And depending on the meeting room solutions used, trainers may be able to utilize feedback collection tools such as live polling or sticky notes to check how the trainees are faring.
Perhaps one of the biggest advantages of working in a hybrid setup is how it makes cross-site meetings less costly in terms of both time and money. Without video conferencing, these business meetings normally require a lot of logistics and coordination. Guest teams have to travel to the host office where a team prepares everything for the assembly. Although it’s nice to have office get-togethers, these affairs require employees to sacrifice time for travel and preparations in lieu of performing more critical tasks. Moreover, guest employees may have the disadvantage of not being able to access the same tools and materials they have at their own place of work.
In a hybrid setup, teams have the option to hold these large meetings in the comfort of their respective workspaces. Each site simply needs to book video conferencing rooms so that those attending can just walk in to participate. And since employees don’t have to leave their own offices or fuss over additional event preparations, they can fully maximize their time at work. By eliminating the time and financial considerations, teams can also meet more frequently.