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5 Reasons Why You Should Choose a Digital Whiteboard with G Suite Integration

  • BenQ
  • 2018-08-20

There are many benefits of integrating your business with G Suite. Whether it’s content creation with Google Docs, Sheets, or Slides or connecting with Gmail, Calendar, or Hangouts Meet, G Suite is your all-in-one cloud-based solution.

Many companies utilize digital whiteboards to improve productivity across teams, departments, and offices. Selecting a digital whiteboard that integrates G Suite can further enhance the whiteboard experience by adding the advantages of G Suite to your board. Here are five benefits that come with the G Suite integrated digital whiteboard:

(1)Streamlined document integration

Documents are constantly shared before and after meetings. With all the different versions floating around, it’s virtually impossible to maintain and keep track of the latest version. Mail and storage servers are bogged down duplicate and unnecessary files. With Google Docs, Sheets, and Slides, you only need one copy that the entire team has access to. Everybody is literally on the same page, and G Suite also tracks changes in case you want to roll-back to the previous version.

With a G Suite integrated digital whiteboard, you can access Google Drive to seamlessly pull your Google Docs, Sheets, and Slides as well as any PDFs or images onto the board. This ensures that only the neededmaterials are being used and your e-mail won’t be clogged with ten different files by the time you get back to your chair.

(2)Real-time remote whiteboard collaboration

Video conferencing has traditionally allowed participants to communicate using their voice, expressions, and presence. Google Hangouts Meet also allows users to share their screens so that they can share images, text, and documents in real-time with other team members from anywhere in the world.

A digital whiteboard integrated with G Suite takes video conferencing one step further by allowing users to share their ideas through the utilization of digital assets on the whiteboard. Hangouts Meet runs on Android, iOS, and Google Chrome.

(3)Auto-save digital whiteboard content to the cloud

With traditional digital whiteboards, saving content from a whiteboard requires the use of a USB flash drive. This could be problematic as not everyone carries a USB flash drive with them. Furthermore, USB drives are often lost or left plugged into the whiteboard.

A digital whiteboard integrated with G Suite automatically saves its content to the users Google Drive account. Users no longer need to rely on flash drives to save their content or take photos of the board.

(4)Share content on your digital whiteboard with a few simple steps

Google Drive is one of the most popular applications to store and share your files. With G Suite integration, digital whiteboard users can make use of this convenience and share their work with a few simple taps.

By sharing their works on the G Suite integrated whiteboard, users save time by not having to save their content to a USB drive or sending it as an email attachment. The content is waiting for your team members before you’ve left the meeting room.

(5)World-class security and protection for your digital whiteboard content

G Suite offers enterprise-level security to secure and protect your data. In addition to enterprise-level security, administrators also have enterprise level operational control and asset protection.

G Suite digital whiteboards are a part of the G Suite ecosystem and fully leverage the security offered by G Suite. Companies can be confident that their data is safeguarded by G Suite’s advanced technology.