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What is the difference between the Crestron AirMedia AM200 and BenQ InstaShow WDC-10?

What's makes them different? Why would I choose one over the other?

2019/06/18
Instashow-vs-airtame

Wireless Simplicity vs. Integrated Commissioning

The standard meeting room is changing and becoming more informal and collaborative. One effect of this has been the growing popularity of wireless presentation systems to replace the traditional AV switcher and touch panel controllers. According to Futuresource https://www.ravepubs.com/commercial-content-sharing-booms-shipments-hit-1-million-2018/, sales of wireless presentation systems grew by 40% in 2018, with about half of those systems priced around $1000. Both the Crestron AirMedia and BenQ InstaShow are recognized as worldwide market leaders in wireless collaboration systems, so we will look at how these two systems compare for small to medium sized meeting rooms and huddle spaces.

The BenQ InstaShow WDC-10 and Crestron AirMedia AM200 use different approaches to create a secure wireless collaboration environment for a meeting room. The BenQ InstaShow uses a button transmitter that plugs into the presenters notebook to enable them to share the screen, while the Crestron AirMedia AM200 uses a software program that runs on the notebook and connects via the corporate WiFi network to a hub receiver that decodes and transmits the signal to the display.

To compare these systems, let us look at three major areas important to both the IT staff and meeting room users.

  • • How easy are these systems to set up and install?
  • • How easy is it for visitors to use?
  • • How does each system address security concerns?

How easy are they to set up and install?
BenQ InstaShow WDC-10

Both the HDMI and USB-C versions of the InstaShow WDC-10 are designed to install right out of the box in less than 10 minutes without IT support. To setup, simply connect the receiver to a projector or display, and place the two InstaShow buttons into the tabletop holder. It is now ready to use. Testing by the publication My Tech Decisions indicated it took only a few minutes to connect and use. This hardware-only approach enables InstaShow to handle both presentation and video content using the InstaShow buttons without any changes or performance impact to the local network.

Crestron AirMedia AM200

The basic approach of the Crestron system is to use a notebook app or a current Crestron Digital media system to transmit the presentation over a corporate network to the AirMedia receiver that is connected to the display. Prior to deploying AirMedia products, Crestron recommends assessing the network infrastructure and design to ensure satisfactory performance. For enterprise network installations, Crestron provides a 40 page AirMedia Network Deployment Guide to properly deploy and configure the system on the network.

For example, the Crestron AirMedia requires around 20 network ports that need to be configured, along with the following network bandwidth requirements to enable it to display smooth video on the system:

  • • Up to 8.5mb per second for 1080p content at 30 frames per second
  • • Use quality-of-service features on switches and routers to prioritize AirMedia traffic
  • • Use high-quality, non-blocking switches and routers with sufficient capability to move unicast streaming traffic from senders to AirMedia devices

After setup, Crestron recommends testing the commissioned room functionality and re-evaluating the room use cases as time and circumstances permit.

Which wireless system easier to set up and install?

Because the BenQ InstaShow does not need any special network performance requirements, commissioning, or notebook software applications to deploy, it is easier and faster to install without IT support. This can be a significant consideration for smaller companies or organizations with limited IT resources.

How easy is it for visitors to use?

Huddle spaces and smaller meeting rooms often host vendors, consultants, and other outside visitors where ideas need to flow quickly to keep the collaboration processes flowing. So which of these two wireless systems are easier for visitors to use with their notebook computers so meetings start on time?

BenQ InstaShow WDC-10

For a visitor to use an InstaShow in a huddle space or meeting room, they simply connect a HDMI or USB-C transmitter button to the notebook. No software is needed to be installed on the visitor’s notebook. The button light will turn green once an encrypted channel is setup (about 10-15 seconds) and the presenter simply taps the lighted button to present. To enable smooth video streaming, the visitor taps the “Mode” button on the side of the transmitter which will then automatically optimize the stream for video and audio playback.

Crestron AirMedia AM200

For a visitor to access a Crestron AirMedia 2.0 system, they must first connect their notebook to the specified wireless network. Then the visitor needs to open a web browser and type in the IP address shown on the AirMedia welcome screen. Once connected, they download the appropriate AirMedia software client to their notebook. This process can present a challenge to certain visitors, since many organizations “lock down” their notebooks from external third party software to protect from malware and require IT support and approval for any application to be installed. Running any third party app or .exe file on secure notebooks can be a problem for IT managers who are responsible for security. Once the app is installed, the visitor needs to open the software and log in by typing in the code on the AirMedia welcome screen and click “Connect.” Then the visitor can present their content on the screen.

Which wireless system easier for visitors to use?

The BenQ InstaShow makes it easier for visitors since it does not require the guest to login to a network, or download and run any additional software applications on the guest's computers that could delay the meeting or limit visitors to use the system if they have a "locked down" notebook.

How does each wireless system address security concerns?

Security is a major component in choosing a commercial wireless system such as the Crestron AirMedia or BenQ InstaShow over a less expensive wireless HDMI consumer transmitter / receiver. Each manufacturer publishes a detailed security white paper outlining the specific security approach for each system, and should be referred to for specific information regarding these elements.

BenQ InstaShow WDC-10

The InstaShow is a secure system that uses a closed network and advanced 128 bit encryption to ensure that each presentation transmission cannot be captured or recorded by unauthorized external or internal users. This approach does not require any application to be running on the laptop, or any direct connection to the enterprise network. The LAN port on the receiver is for configuration only and does not provide access to the corporate network for InstaShow users. Kenneth Buckler, a Washington D.C. cyber-security expert, did a thorough evaluation of the InstaShow that details how the product minimizes the risk to company networks that can be downloaded from the Caffeine Security link below.

Crestron AirMedia AM200

The AirMedia 2.0 is a secure system and uses encryption to secure all transmissions from the notebook using the AirMedia software and the receiver to create a secure channel to protect the content from unauthorized viewing or recording. This software is required to run on the presenting notebook to enable the encryption. Also, because the hub is an active network device, its firmware and other security protections must be kept up to date over time to ensure proper protection to the network from vulnerabilities.

Which system is more secure?

Both systems enable secure collaboration through content encryption, but accomplish their tasks in different ways. The Crestron uses the notebook software application to encrypt the data sent over the network, while the InstaShow button encrypts the data sent directly to the receiver. For the finer details of the security elements of the InstaShow, you can download the BenQ InstaShow Security White Paper here.

Conclusion

While both systems are well established wireless presentation systems, they differ in many ways. The BenQ InstaShow WDC-10 has a lower MSRP than the entry Crestron AirMedia AM-200, is easier to install and setup without IT support, and enables a visitor to start presenting in just seconds – without any software hassles. The Crestron system uses a software application to transmit the data (from notebooks, as well as phones and tablets), and can be integrated into a larger Crestron system to mix wired and wireless control. The advanced encryption and other security features of both the AirMedia and InstaShow systems protects both visitors and companies from unauthorized internal or external recording of sensitive presentations. One nice think about the InstaShow is that it comes with two buttons and holder that has won both the iF Design and Good Design awards for beauty and functionality. Bottom Line - both systems are solid choices for a commercial meeting room or huddle space, but if you’re looking for something that is easy to install and simple to use, be sure and check out the BenQ InstaShow.

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