2020.07.24 By BenQ
Adopting new technology is crucial for businesses that want to improve productivity and build spaces that foster collaboration. From rise in remote work and work-from-home policies to growing demand for video conferencing, companies are fast deploying solutions that redefine workplaces and office environments.
But as virtual meetings become increasingly necessary and common, businesses have started identifying problems that employees are faced with when video conferencing. Let’s take a look at some of the major ones.
Customers, vendors, and partners are getting comfortable with jumping onto spontaneous video conference calls to fasten the collaboration and communication process. But with such short notice, it can become highly difficult for employees to find a meeting room. Between managing sudden calls from clients and chasing deadlines, arranging a well equipped meeting room can be a bit of a hassle.
We’ve all faced the dreaded set up issues while getting on video calls. Device compatibility, screen sharing, audio issues can all delay meetings. Having a member from the IT team available at hand is neither favorable nor possible, and so you're stuck with a sub-optimal video conferencing experience.
Another commonly faced problem is when the projection is incomplete and cut up because the projection screen size is smaller than required. This can be extremely distracting, and prevent attendees from fully focusing on the topics being discussed.
Many employees feel uncomfortable when asked to use their own personal devices to conduct video conferences. Personal devices don’t only contain a range of private data, but with Bring Your Own Device (BYOD) policies being implemented across industries, personal devices also store work related documents and files that employees wouldn’t want to display accidentally during a video call. Furthermore, there is a fear of notifications popping up with sensitive information, which adds to the reluctance.
So how can businesses facilitate the best video conferencing experience while solving these problems and creating a comfortable environment for the members involved? By using Smart Projectors for video conferencing!
Smart projectors offer a number of features and benefits. But most importantly, they enable ease, efficiency, collaboration, and hassle-free usage, especially for video conferencing purposes:
Smart projectors offer a budget-friendly portable solution to solve the first problem of lack of meeting room availability. They can be installed quickly in any meeting room or huddle space within minutes. And the process is not even complicated, all one needs is a power plug and a white wall.
While traditional display setups are complex to use and many people find it difficult to use them without technical support from the IT team, smart projectors facilitate ease of use, especially with an android based operating system. This means an easy, efficient video conferencing experience, and no training requirements at all.
Smart Projectors solve the need for big screens and provide clear and full video quality by allowing adjustable screen size. This means that the same projector can be used in both small as well as medium-sized rooms without raising any problems.
Smart projectors offer a completely PC-free experience. There is no need to connect a device with the projector as it comes with built-in apps including one for video conferencing and also permits new apps to be added easily. To control the projector, users can simply connect a keyboard and mouse or use their phone to control the smart projector via an app like the BenQ Smart Control App. Smart projectors also have a USB reader which further negates the dependency on devices. Furthermore, with direct internet, users can access cloud drive files easily. Hence, delivering a completely PC-free solution.
That said, if you do want to use a PC, as in a BYOD situation, the smart projector also allows any personal device to be used for projection through the wireless casting feature.
As is clear, smart projectors help businesses create the best video conferencing environment anywhere at any time. They solve all commonly faced problems and facilitate smooth, easy, and efficient video conferencing, while providing a range of complimentary benefits through its various features offerings.
If you are thinking of elevating video conferencing in your office space, investing in BenQ’s Smart Projector for Business is a great choice!