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5 Critical Factors for Enterprises to Choose the Right Digital Whiteboard

  • BenQ
  • 2017-05-31

Having a great idea isn't the same as being able to communicate a great idea effectively. The key to winning hearts, minds and customers is a great presentation. Most enterprises are extremely specific about the interactive whiteboards they choose because it has a lot to do with their revenues.

Having the right technologies in meeting rooms can spark new levels of collaboration, get stakeholders motivated and encourage everyone to contribute their best efforts. Top enterprises in every industry find professional meeting rooms to be the foundation of a competitive advantage.

Below, you’ll find the five critical factors that most enterprises consider when selecting new interactive flat panels (IFP) for whiteboard presentations. For each factor, BenQ has an interactive whiteboard or other technological solutions that can meet your need.

1. Simplicity

Traditional whiteboards remain popular for so long because they facilitate the smooth flow of ideas. All users have to do is to grab a marker and start sketching out a plan. The problem is that ideas are not always clear on a whiteboard. Anyone who isn't physically present at the time needs someone to reiterate the idea again afterwards.

Digital whiteboards are just as simple to use as traditional whiteboards, but with the additional feature of making it easy to share on-screen content. BenQ’s EZWrite annotation app, preinstalled on all BenQ's interactive displays, makes this a reality. EZWrite contains a range of comprehensive tools for collaboration and presentation that can foster efficient and engaging brainstorming sessions with partners across the world. RP7502 features a huge 75-inch 4K UHD display – so ideas can be presented with crystal clarity.

2. Built-in Software

The ideal interactive whiteboard is a plug-and-play device that comes with all the necessary software and NFC Pen while being able to save the screen, print out on-screen content or share everything via email or QR code.

NFC Card for BenQ digital smart whiteboard RP7502

3. Diverse Features

Smart enterprises save money by selecting devices that have a wide range of features. BenQ’s smart interactive boards have pre-loaded video-conferencing software, Zoom that turns BenQ interactive displays into collaborative platforms. Zoom adds cloud meeting features to all BenQ interactive displays, bringing together features for video conferencing, simple online meetings, and group messaging and discussion management.

Zoom Certified Video Conferencing Solution on BenQ RP7502 Corporate interactive digital board

4. Interoperability

In the interactive display market, some devices are only able to load presentations through USB ports, but many enterprises are cutting back on the use of USB connectivity for security reasons.

Some enterprises choose to facilitate document transfers through security software active on the network. These clients send presentations through a hotspot behind a firewall or to a virtual private network (VPN).

It’s simple to integrate BenQ interactive boards with any communication setup you adopt. BenQ interactive displays can easily assist wireless presentations by streaming content from any laptop or mobile device.

5. Cost

You may be surprised to see this factor appear so low on the list when it's the first concern of many organizations. The fact is that many organizations may only look at upfront costs as they enter the market when they should really be focusing on ROI.

Problem solving has to come before price consideration. Does your company need to pick up slow sales or put an end to project failures caused by unproductive collaborations? If the organizations purchases devices that lack the essential features they need to overcome their roadblocks, they will only generate more unnecessary expenses down the line.