[Reason]
This happens because the room is configured to automatically hide or replace meeting information when processing bookings. Permission settings control what users can see, but if the meeting information is hidden or changed, it will not be displayed.
[Suggested steps]
1. Run the following command in Windows PowerShell to check the settings:
Get-CalendarProcessing -Identity "RoomName" | fl Identity,AutomateProcessing,DeleteSubject,AddOrganizerToSubject,DeleteComments,RemovePrivateProperty
If you see:
2. Update the settings to keep the original meeting subject/title and details:
Set-CalendarProcessing -Identity "RoomName" -DeleteSubject $False -AddOrganizerToSubject $False -DeleteComments $False
This ensures:
3. As each room has its own configuration, you need to run the command for each room or create a batch script to apply the settings to all rooms in your organization.