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BYOM and the Most Effective Wireless Conferencing Solutions

  • BenQ
  • 2023-05-12
BYOM and the Most Effective Wireless Conferencing Solutions

Recently, renowned management consulting firm, McKinsey, published a survey of businesses and organisations that addressed the issue of hybrid work. Based on the survey, 90% of respondents have implemented some version of hybrid work, meaning part of the team works from the office, and part joins remotely. Evidently, this has been a direct result of the COVID era, but appears to have become a permanent feature of the professional landscape. 


Hybrid work, where team members alternate between local and remote participation, has a strong “bring your own” element. We’re all familiar with bring your own device, or BYOD, with increasing reliance on mobile devices and laptops as opposed to company desktops. And now there’s bring your own meeting, or BYOM, which means the meeting host uses their own devices to initiate a meeting with remote participants. This calls for alleviating the challenges associated with video conferencing, such as the complexity of setting up a camera, as well as those related to audio such as the issue of insufficient sound coverage in larger conference rooms. As a result, high quality video and audio enable smooth and effective meeting experiences for successful BYOM. 


Challenges of BYOM

Flexible on-the-spot video conferencing is essential to BYOM, but some obstacles remain. Most of these are technological in nature, but may become serious to the point of risking the viability of new business and existing relationships. 


Sound quality can easily become problematic if you don’t have the right solutions at hand. If the devices used in the meeting room don’t have enough sound coverage, that may lead to confusion and frustration, and the issue is amplified when you have a lot of people taking part in a meeting. If your meeting involves a local team crowded into a room and several people joining from remote locations, you could get a lot of crosstalk, echo, and cut outs. People quickly become frustrated and lose interest if they can’t hear others properly and can’t be heard when they have something to say. 


Webcams became much more prevalent during COVID, and the BYOM age means they're here to stay. It also means every meeting space should have a camera. Additionally, a video camera isn’t always easy to set up, which can add extra burden on the person hosting the meeting.

BenQ InstaShow VS20 Created for BYOM

The InstaShow VS20 was designed to address BYOM needs, with features that directly resolve the challenges listed above. Let’s take a look.

Audio Features

  • Wireless conference microphone

  • Our wireless conference microphone solves audio reception issues and ensures clear voice and optimal sound quality, allowing you to focus solely on meeting content. You no longer need to worry about remote participants not being able to hear you.

  • Expandable wireless microphone support

  • In addition to the included wireless conference microphone, InstaShow VS20 supports up to 32 wireless microphones in total, with the expandable wireless microphone making up for the issue of insufficient sound coverage in larger conference rooms. So, for even better sound quality, you can have each local participant speak directly into a microphone of their own. While the embedded VS20 microphone does a great job even in large conference rooms, obviously having dedicated microphones for participants is better, especially if your BYOM takes place in a medium to large conference room. 

  • Intuitive button microphone

  • Those additional dedicated microphones mentioned just above are what we call “InstaShow Button Microphone”. They’re plug and play microphones that connect via USB or HDMI and that look like a small button, and indeed can be turned on and off with a press. Thus, users can quickly turn them on when wanting to speak and then off when done. This further reduces the likelihood of echo and crosstalk.

    InstaShow VS20 supports up to 32 wireless microphone that making up for the issue of insufficient sound converage in larger conference rooms.

    ● InstaShow muitipoint voice pickup

    ● Vidoe bar voice coverage

    Video Features

    The InstaShow VS20 system offers IT-friendly wireless integration with cameras. Additionally, InstaShow VS20 supports popular video conferencing apps such as Teams and Zoom. After installing the InstaShow VS Assist app, the meeting host can easily share the meeting room’s display and camera with all remote participants. Everyone feels included regardless of where they are, helping create productive meetings and fostering good relationships. 

    Better yet, there’s no need to worry about complex settings or set up. Take a look at How to Quickly Start a Wireless Video Conference with BenQ InstaShow VS20 for a guide to how cameras work with InstaShow VS20. We also have a video guide looking at the overall set up for InstaShow VS20.

    Better BYOM and Video Conferencing

    Technical challenges standing in the way of good hybrid meetings can come in many forms, but audio visuals hurdles seem to be the most prevalent, easily disrupt productivity if not addressed. InstaShow VS20 works to prevent such disruptions, providing a foundation for superb quality video conferencing, BYOM, and hybrid work. InstaShow VS20 further acts as an expandable platform that accommodates various meeting sizes, all with IT-friendly set up and settings. Instead of worrying about the audio quality and technical side of a meeting, you and your teams focus on the meeting content and important topics at hand for increased productivity and efficiency. After all, that’s the entire purpose behind BYOM, to develop new models for efficient and productive work.

    Interested? Learn more about the BenQ InstaShow VS20 system!